DAUPHIN COUNTY BOARD OF COMMISSIONERS
LEGISLATIVE MEETING
JANUARY 23, 200810:00 A.M

MEMBERS PRESENT

Dominic D. DiFrancesco, II, Vice Chairman
George P. Hartwick, III, Secretary
Jeff Haste, Chairman (ABSENT)

STAFF PRESENT

Chad Saylor, Chief Clerk; Marie E. Rebuck, Controller; Janis Creason, Treasurer; Gary Serhan, Deputy Controller; William Tully, Esq., Solicitor; Amy Richards, Commissioners' Office; J. Scott Burford, Deputy Chief Clerk; Randy Baratucci, Director of Purchasing; Dave Schreiber, Personnel; Mitch Baylarian, Solicitor's Office; Bruce Foreman, Esq., Solicitor's Office; Mike Yohe, Director of Budget & Finance; Merle Foust, Personnel; Leila McAdoo, Solicitor's Office; Brenda Hoffer, Commissioners' Office; Jena Wolgemuth, Commissioners' Office; Hector Ortiz, Human Services Director's Office; Diane McNaughton, Commissioners' Office; Jack Wright, Human Services Director's Office; John Sponeybarger, Acting Director of Drug and Alcohol Program; Charles Udit, Human Services Director's Office; Stephanie Strayer, Human Services Director's Office and Richie-Ann Martz, Assistant Chief Clerk

GUESTS PRESENT

Garry Lenton, Evelyn Hunt and Rev. Alvin Taylor and Mavis Nimoh

MINUTES

CALL TO ORDER

Mr. DiFrancesco, Vice Chairman of the Board, called the meeting to order at 10:00 a.m.

MOMENT OF SILENCE

Everyone observed a moment of silence.

PLEDGE OF ALLEGIANCE

Everyone stood for the Pledge of Allegiance.

APPROVAL OF MINUTES

It was moved by Mr. Hartwick and seconded by Mr. DiFrancesco that the Board approve the December 12, 2007 Workshop Meeting Minutes, the December 19, 2007 Legislative Meeting Minutes, the January 9, 2008 Organizational/Workshop Meeting Minutes and the January 9, 2008 Public Hearing Minutes; motion carried.

It was moved by Ms. Rebuck and seconded by Mr. Hartwick that the Board approve the December 12, 2007 Salary Board Meeting Minutes and the December 19, 2007 Salary Board Meeting Minutes; motion carried.

EXECUTIVE SESSIONS HELD BETWEEN MEETINGS

Mr. Saylor: There was one Executive Session held on January 7, 2008 to discuss litigation.

PUBLIC PARTICIPATION

Mr. DiFrancesco: We are the point in time in the meeting for public participation. Is there anyone in the audience that would like to address the Board? (There was none.)

DEPARTMENT DIRECTORS/GUESTS

1. John Sponeybarger and Jack Wright
   1. Application for Tobacco Prevention Grant through Family Health Council of Central PA (***A VOTE IS REQUESTED***)

Mr. Sponeybarger: I have the Application for the Tobacco Prevention Grant, which is through the Family Health Council of Central PA. Ms. Clouser has an extensive background in tobacco and substance abuse prevention and we are fortunate to be able to utilize her to promote and carry out this grant. As we all know tobacco is a major health problem here in Dauphin County and throughout the country. We hope that should we be successful in obtaining this grant we will be in a position to help contribute towards combating this problem. I'll now turn it over to Jack Wright to discuss this further.

Mr. Wright: As John pointed out the grant request is in the approximate amount of $50,000, which will reimburse the County over a one and a quarter year period for our tobacco prevention expenses. We anticipate offering the following anti-tobacco services: creating both adult and youth tobacco coalitions along with focus groups which will provide Ms. Clouser with information and advice. We plan on spreading the anti-smoking message to the public through participation and 66 scheduled fairs and expos throughout Dauphin County. We plan on developing an anti-smoking referral guide, which will include phone numbers of prevention and cessation services. We plan on offering prevention classes to grade schools, middle schools and high school classes. Finally, we intend to provide anti-smoking training classes to teachers, school nurses, guidance counselors and concerned parents. In a nutshell that is what we expect to offer should this grant be approved. We appreciate your consideration this morning and would be more than willing to answer any questions that you might have.

Mr. Hartwick: This is going to be the first of many grants and opportunities we are going to be going out after to try to bring additional monies, besides the base allocation, to our Drug and Alcohol Services. I believe we identified some things through the PA Liquor Control Board. There are some other grant opportunities that we are currently seeking and I hope to see a lot of you with a whole bunch of checks and additional dollars to go towards drug and alcohol prevention and treatment services.

Mr. DiFrancesco: The only other comment that I have is I don't know maybe you are already on board, but obviously your expertise would be welcomed on the Dauphin County Wellness Committee as they promote their programs to our employees for smoking cessation and other issues. Your voice would be very much appreciated.

It was moved by Mr. Hartwick and seconded by Mr. DiFrancesco that the Board approve the Application for a Tobacco Prevention Grant through Family Health Council of Central PA; motion carried.

SALARY BOARD

A complete set of Salary Board Meeting Minutes is on file in the Commissioners' Office.

PERSONNEL

Ms. Lengle: Are there any questions on the items in the Addendum?

Mr. Hartwick: I believe our new Director of Dauphin County's Drug and Alcohol Services is attempting to find a parking spot as we speak. She is not familiar with downtown Harrisburg. As of five minutes ago she had just found one. I expect her to be with us within the next two or three minutes. In her absence, I just wanted to say that it was a delight to meet with the young lady who shares the same enthusiasm and vision for drug and alcohol services. She has a great deal of experience with understanding how to pull down managed care dollars, which Dauphin County has not been successful in doing in the past. I was extremely impressed by her ability to understand the organization, personal types, how to be a team leader and builder. She will be able to give us a fresh start along with the guidance of John Sponeybarger. I am extremely excited that we brought a new young lady on with that kind of passion, vision and excitement. For those of you who don't know, we have, after we take the vote, a new director of our drug and alcohol services in Dauphin County. Her name is Mavis Nimoh. I'm sure she will be delighted to meet and talk with you when she gets here.

It was moved by Mr. Hartwick and seconded by Mr. DiFrancesco that the Board approve the Personnel Packet and Addendum; motion carried.

PURCHASE ORDERS

Mr. Baratucci: The only change from the Purchase Order Packet from last week was the one item that was removed from the Treasurer's Office. I will be bringing that up later if need be. All the budget issues were resolved so the Packet is pretty much the same as what was presented last week. If you have any questions I will answer them otherwise it is there for a vote.

It was moved by Mr. Hartwick and seconded by Mr. DiFrancesco that the Board approve the Purchase Order Packet; motion carried.

Mr. Baratucci: I provided you with a copy yesterday of a BlackBerry request for Skip Memmi in the Economic Development Office. I just wanted to note that this is a good thing for us because Skip turned in his County cell phone, which means we don't have that expense anymore. He mentioned that his wife generously bought him a BlackBerry for Christmas. This would just be the $50 charge, which he will also pay himself to hook up, but we need approval so IT can do that.

Mr. Hartwick: Because you put it in those terms and since Jeff is not here today this is a pretty risky proposition, but as in tradition for those individuals who have taken it upon themselves to purchase their own BlackBerry and pay for it at their own expense I have no problem approving this.

It was moved by Mr. Hartwick and seconded by Mr. DiFrancesco that the Board approve the Blackberry Request for August "Skip" Memmi of the Department of Community and Economic Development; motion carried.

REPORT FROM BUDGET & FINANCE - MIKE YOHE, BUDGET DIRECTOR

Mr. Yohe provided the following Investment Report.

Report from the Office of Budget & Finance
January 23, 2008

• January 11, 2008 transferred $650,950.68 to the Payables account from the County's Concentration account for checks issued that week.
• January 18, 2008 transferred $8,665,698.68 to the Payables account and $1,710,375.53 to the Payroll account from the County's Concentration account for checks issued that week.
• Total Term Investments - N/A
• Balance today in INVEST account $139,763.69 rate 3.860%
• Balance today in Susquehanna Bank investment account $65,060,885.57 rate 4.700% (This rate is fixed for the month)
• Balance today in Sovereign Bank investment account $21,070,245.20 rate 3.900% (This equals today's 1-month LIBOR rate of 4.020% minus 12 basis points)
• Balance today in PNC Bank investment account $1,000.00 rate 3.350% (This equals today's Fed Funds rate of 3.500% minus 15 basis points)
• Balance today in Graystone Bank investment account $1,000.00 rate 3.400% (This equals today's Fed Funds rate of 3.500% minus 10 basis points)
• Balance today in Commerce Bank investment account $1,000.00 rate 2.330% (This equals today's 90-day T-Bill rate of 3.080% minus 75 basis points.

No T.R.A.N. Line of Credit required for 2008.

Mr. Yohe: I made some phone calls this morning in light of the rate reduction yesterday to see if it is advantageous to lock in. The rates that I got from Sovereign were 2.7 for 6 months. I checked with PLGIT and they are at 2.37 for 6 months. For whatever reason we are still having our funds liquid and these accounts are still better than locking them up at this point. Again I will stay on top of that and if that changes we'll move on that. As you know we sent out the Investment Account RFP last week. We will see what the results are from there. Right now you can see Susquehanna is still giving us very good rates and hopefully that will stay the same after this RFP.

Mr. Hartwick: Have they given you any indication?

Mr. Yohe: No. I would think that maybe because of the takeover with Susquehanna that they may be trying to keep their balance sheet up through that merger. I'll stay on top of that and if it becomes time to lock some up we have that $20 million reserve clause in that RFP.

Mr. DiFrancesco: I don't think this will be a factor, but just keep your eyes open there are a lot of national banks now running into some serious struggles. We want to make sure that we stay on top to make sure that everybody in this region is still strong and that there is no cause for concern. We have a lot of money obviously invested with the banks. We just want to do our due diligence and make sure that the banks are solid, which I believe our local ones are.

Budget Amendments

Mr. Yohe: I have another item on the Agenda. It is the December 31, 2007 Budget Amendments. As you know any changes in any of the bottom lines of the County Funds are listed here. We act on them every quarter. It is the final budget for 2007 for all those that run on a calendar year basis and we are half way through the fiscal year. Does anyone have any questions on any of them?

Mr. Hartwick: I reviewed it and I already asked my questions prior to today.

It was moved by Mr. Hartwick and seconded by Mr. DiFrancesco that the Board approve the 2007 Calendar Year Budget Amendments through December 31, 2007 and the 2007/2008 Fiscal Budget Amendments as of December 31, 2007; motion carried.

Mr. Hartwick: How much will we anticipate in a transfer from the Department of Public Welfare and our Children and Youth Needs Based Budget? Was it just the amount that we allocated, the approximate $900,000 or was it $1.6 million?

Mr. Yohe: I will have to go back and check. I know whatever I put in the budget was very conservative. I backed off from what Sandy had projected at that time. I don't think it was any where near the $1.6 million.

Mr. Hartwick: I just got a letter from Secretary Richman yesterday announcing if we would drop our appeal, which means that we will settle on the amount that we had agreed upon and that they would cut us a check to meet that entire amount. We have a commitment for $1.6 million just so you understand that and get those budget figures adjusted appropriately.

Mr. Yohe: That is good news.

REPORT FROM CHIEF CLERK/CHIEF OF STAFF - CHAD SAYLOR

Mr. Saylor: I have nothing unless there are any questions of me. (There was none.)

Mr. DiFrancesco: Is everything going well at the Airport?

Mr. Saylor: Yes.

Mr. Hartwick: Did you hire a new chief?

Mr. Saylor: No, not yet.

REPORT FROM SOLICITOR - WILLIAM TULLY, ESQ.

Mr. Tully: All the items that are set for action have been reviewed and are in order. I would remind you that Item R has already been voted on.

MATTERS REQUIRING BOARD ACTION

Mr. DiFrancesco: We are at the point on the Agenda for the Matters Requiring Board Action. Are there any items that need to be pulled out of the overall list or are there any questions on any of the items? (There was none.)

1. Training Packet.
2. Change in IRS issued mileage rates for expense reimbursement. Effective January 1, 2008 rate will adjust from 48.5 cents per mile to 50.5 cents per mile.
3. Tax Refunds:
   1. Refund of 2002, 2003, 2004, 2005, 2006 and 2007 Real Estate Taxes, Parcel #63-014-022, Robert & Carol Spagnolo - $650.74.
   2. Refund of 2007 Real Estate Taxes, Parcel #44-009-013, Robert Boyer, Jr. - $111.65.
   3. Refund of 2007 Real Estate Taxes, Parcel #39-008-025, Daniel & Susie King - $398.70.
4. Letter of Agreement with HACC Wildwood Conference Center.
5. Satisfaction Agreement for:
   1. Jessica Teel for the property located at 2003 Forster Street, Harrisburg, PA 17103 ($5,000.00).
   2. Dana M. Ross for the property located at 3005 Derry Street, Harrisburg, PA 17111 ($3,500.00).
6. Subordination Agreement for Jacqueline Vasquez on the property located at 423 Catherine Street, Steelton, PA 17113.
7. Approval of Tax Assessment Appeal Settlements of Metal Industries of California:
   1. 1517 Route 209, Millersburg, PATax Parcel No. 65-034-019, 65-032-070 and 015
   2. 1519 Route 209, Millersburg, PATax Parcel No. 65-032-062, 65-034-070 and 084
8. Memorandum of Understandings between the Department of Drug and Alcohol Services and:
   1. Steelton-Highspire School District
   2. Central Dauphin School District
9. Adoption Assistance Agreement #2007-41.
10. Letter of Engagement from Conrad Siegel Actuaries to perform Workers Compensation Self-Insurance Loss Reserve Valuation as of December 31, 2007. Project cost between $4,100 - $4,400.
11. Proposed (Renewal) of Professional Services Agreement between Dauphin County and Greenlee Partners, LLC.
12. Agreement between Dauphin County Emergency Management Agency and Central Pennsylvania Repeater Association, Inc. (CPRA) for loan and unlimited use of radio equipment (emergency disaster communications support) within the regulations of the Federal Communications Commission. CPRA does not charge any fee and the equipment to be returned when use is no longer needed.
13. Contract between Dauphin County Weatherization and PP&L. Weatherization to provide services for PP&L"s WRAP program as a sub-contractor, as in prior years. The Contract amount has increased from $75,000 to $80,000.
14. Maintenance Agreement between Dauphin County Olewine Wildwood Nature Center and B & W, Inc. for HVAC services, which will be completed once during the cooling season and once during the heating season. Cost $1,095.00.
15. Intercon Automation HVAC Controls Maintenance Proposal for the Veterans Building. Proposal #PC070032 from 1/1/2008 - 1/1/2011 for $34,280.00 per year.
16. PA Tourism Sign Agreement between Dauphin County and Pennsylvania Tourism Signing Trust. The Trust is to provide large attraction signs on Route 22/322 for Wildwood Park and Nature Center for a sum of $12,500.00.
17. Lease Agreements between Dauphin County and De Lage Landen Financial Services:
    1. Public Defender's Office, Gestetner DSM725sp copier/printer in new office, 2nd Floor, Administration Building for 36 months at $96.93 per month.
    2. Print Shop upgrade of color copier lease - Konica Minolta C550 (at the same cost) for 48 months at $672.00 per month.
18. Dauphin County Proposal for Tobacco Education, Prevention and Cessation Services to the Family Health Council of Central PA, Inc.
19. Family Center Grant Application to the Pennsylvania Department of Public Welfare.
20. Consultant Agreement between Dauphin County and Terry Haines for administration of the DCED Affordable Housing Program for the term of 1/1/08 - 12/31/08.

Mr. Hartwick: I'll make a comment related to Item B. As these rates continue to rise, it is even more important that we try to use our pool cars in a way that we most efficiently can so we are not paying these exorbitant mileage rates and reimbursements to our employees. Chad, please make sure that we are doing the appropriate management of the pool car vehicles.

Mr. Saylor: I would just note that next week we anticipate having a presentation for you on an interesting development in this area. Stay tuned.

It was moved by Mr. Hartwick and seconded by Mr. DiFrancesco that the Board approve Matters Requiring Board Action Items A through T (listed above), with the exception of Item R which has already been approved; motion carried.

FORMER BUSINESS

(There was none.)

NEW BUSINESS

(There was none.)

COMMISSIONERS' DISCUSSION & ACTIONS

(There was none.)

CORRESPONDENCE

Mr. DiFrancesco: We have several items of correspondence on the Agenda today that will be handled by the staff.

1. Receipt of the Pennsylvania Army National Guard Draft Supplemental Environmental Assessment for Establishing a Surface Danger Zone on a portion of State Game Lands No. 211 in connection with the operation of a multi-purpose training range at the National Guard Training Center-Fort Indiantown Gap from the PA Department of Military and Veterans Affairs.
2. Notification from Alpha Consulting Engineers, Inc. advising that Joseph Lelii is applying to DEP for a General NPDES Permit for stormwater discharges associated with construction activities on 7644 Linglestown Road.
3. Receipt of a copy of a letter from PA DEP to Haines & Kibblehouse, Inc. regarding Application No. 22880302C5, Handwerk Materials - Swatara Quarry Operation in Lower Swatara Township.
4. Notification from Benatec Associates advising that Cedar Shopping Center, Inc. is submitting an application to DEP for a General NPDES Permit for stormwater discharges associated with construction activities at the Blue Mountain Commons HOP in Susquehanna Township.
5. Notification from The Hershey Company advising that they are applying to DEP for the renewal of their State Only Operating Permit.
6. Notification from Light-Heigel & Associates, Inc. advising that Central PA Equities 10 LLC is applying to DEP for a General NPDES Permit for stormwater discharges associated with construction activities on Route 39 & Grandview Drive in Conewago Township.
7. Notification from Pennsy Supply, Inc. advising that they are applying to DEP for renewal of their State Only Operating Permit for the Fiddler Elbow Asphalt Plant in Lower Swatara Township.
8. Notification from Pennsy Supply, Inc. advising that they are applying to DEP for renewal of their State Only Operating Permit for the Hummelstown Asphalt Plant in South Hanover Township.
9. Notification from Dawood advising that Girish Patel is applying to DEP for a General Permit 4 for Outfall Structure along Manada Creek in West Hanover Township.
10. Notification from Mellott Engineering, Inc. advising that The McNaughton Company is applying to DEP and the United States Army Corps of Engineers for a Water Obstruction and Encroachment Permit and a NPDES Permit associated with the discharge of stormwater for the Autumn Oaks and The Estates of Autumn Oaks Subdivision/Land Development Plans in Lower Paxton Township.
11. Notification from Rettew advising that Eldorado Properties Corporation-Highspire Terminal is submitting a Synthetic Minor Operating Permit Application to DEP for the bulk gasoline terminal located in Lower Swatara Township.

PUBLIC PARTICIPATION

Mr. DiFrancesco: We are at the point on the Agenda again for public participation. Is there anyone in the audience who would like to make any comments? (There was none.)

ADJOURNMENT

Mr. Hartwick: Let the record reflect that since Jeff Haste was not here we did complete the meeting in an efficient time.

Ladies and gentlemen, for those who don't know Mavis Nimoh, will you please stand up. She is going to be our new director of Drug and Alcohol Services. (Applause was given.) Congratulations and I look forward to working with you.

There being no further business, it was moved by Mr. Hartwick and seconded by Mr. DiFrancesco that the Board adjourn.