February 7, 2007 Minutes

DAUPHIN COUNTY BOARD OF COMMISSIONERS
Commissioners' Legislative Meeting
Wednesday, February 7, 2007 (10:00AM)

MEMBERS PRESENT

Jeff Haste, Chairman
Dominic D. DiFrancesco, II, Vice Chairman
George P. Hartwick, III, Secretary

STAFF PRESENT

Chad Saylor, Chief Clerk/Chief of Staff; Marie Rebuck, Controller; Robert Dick, Treasurer; Randy Baratucci, Purchasing Director; Kay Sinner, Personnel and Payroll Office; Tom Guenther, Director of Information Technology; Kacey Truax, Commissioners' Office; Elke Moyer, Human Services Directors Office; William Tully, Esq., Solicitor; Gary Serhan, Deputy Controller; Julia Nace, Assistant Chief Clerk; Diane McNaughton, Press Secretary; Michael Yohe, Director of Budget and Finance; Sharon Chatman, Human Services Director's Office; Leila McAdoo, Solicitor's Office; Brooke Beard, Personnel; Faye Fisher, Director of Personnel and Payroll; Richie Martz, Commissioners' Office; Carolyn Thompson, Court Administrator; Scott Burford, Commissioners' Office; Dave Schreiber, Personnel and Payroll Office, Brandon Handwerk, Commissioners' Office intern.

GUESTS PRESENT

Garry Lenton, Patriot News; Doug Howard

MINUTES

CALL TO ORDER

Mr. Haste, Chairman of the Board, called the meeting to order at 10:00 a.m.

MOMENT OF SILENCE

Everyone observed a moment of silence.

PLEDGE OF ALLEGIANCE

Everyone stood for the Pledge of Allegiance.

APPROVAL OF MINUTES

Mr. Haste: There are no minutes for approval.

EXECUTIVE SESSIONS HELD BETWEEN MEETINGS

Mr. Saylor: There were no Executive Sessions held between meetings.

PUBLIC PARTICIPATION

Mr. Disabella: My name is Bob Disabella and I reside at 104 North Duke Street, Hummelstown. I also am President of Labor Local # 1180. I just have one quick statement. I know that the Harrisburg incinerator is not on the agenda today. In your fact finding mission before you make a decision on it, I would like you to look at two people that need to be eliminated from the whole scenario because they are the ones who threw it off and that is Mr. Giorgione and Mr. Lispi. They were staff for the Mayor and left there and went into a consulting firm but yet they still oversee the incinerator project and other projects for the Mayor. I strongly feel if you would eliminate them that it would surely help in your decision. Thank you.

Mr. Howard: My name is Douglas Howard and I live at 1212 Berryhill Street in Harrisburg. I am a small business owner and I served in the military twice. I currently am retired (medically) from the National Guard. There is no way I can cover in the speaking notes that I just gave you in three minutes. I will sum it up as much as I can. The last three years I have been fighting a predatory foreclosure. Are you familiar with predatory lending?

Mr. Haste: Yes.

Mr. Howard: Good. I pretty much am going to defeat this thing this year. The problem that I am having is that I am being served notices by the Sheriff's Office trying to evict me and they do not have a final court order that says to throw this man out. They showed up two days before Christmas and last week they put a notice saying to get out by the 21st of February. That is less than three weeks that they put the notice up. I spoke to them and I got the run around a little bit. Basically, I want your help. On the last page of this, is what I really need from the County Commissioners if possible. I would like to also say that the mortgage company involved settled out of court last year with the Federal Government for forging documents on 28,000 documents pursuant to them getting federally insured for foreclosure purposes. My document may or may not of been among those. I suspect that it was. I concluded a copy of the Washington Post article that includes a copy of the out of court settlement. Do you have any questions?

Mr. Haste: What was your address again?

Mr. Howard: 1212 Berryhill Street.

Mr. Haste: Do you have a number where we can get a hold of you?

Mr. Howard: It is on the last page of the letter.

Mr. Haste: Ok.

Mr. Howard: Thank you.

DIRECTORS/GUESTS

There were none.

PERSONNEL

Ms. Sinner: I have one change from last week, new hire number 21. We are changing the name to Caleaf Ware.

Mr. DiFrancesco made the motion to approve the Personnel Packet as amended. Mr. Hartwick seconded the motion. All were in favor. Motion carries.

PURCHASE ORDERS

Mr. Baratucci: Before we do the packet, I just handed you a bid award for the Veterans Affairs Office for flags for Memorial Day. Through the past couple of years Mr. Wasco has used Correctional Industries. He has encountered a number of problems with them though. They were a little less expensive. Last year we had the situation with the flags coming without the plates and we got a school to assist us. Actually we made out pretty well on the bid. The new player Flag Zone, and Tom is aware of this company, and they have been used by other counties. They came in at $74.88 a gross. Last year we paid about $60 a gross. We did have an additional cost on top of that. We had a bid from Metro, which we used before Correctional Industries. Tom was happy with the competitive pricing. You can see where they are at. I would recommend, with Tom's concurrence to go with Flag Zone at $74.88 a gross for a 170 gross.

Mr. DiFracecsco made the motion to approve the bid with Flag Zone for $74.88 a gross for 170 gross. Mr. Hartwick seconded the motion. All were in favor. Motion carried.

Mr. Baratucci: There are some additions for some vehicles in the packet. On page 12 there is a vehicle for Parks and Recreation Department. On page 17 there are two vehicles for Weatherization which will be paid for by grants. All pre-approved from the oversight Commissioner.

Mr. Haste: Parks and Recreation tried to get a round with it last week with the snow and it did not make it.

Mr. Baratucci: I believe it is fifteen years old, so it is time.

Mr. Hartwick: We hired some additional part timers at Weatherization with the additional funds this year. We got another van together so we can run three crews this year instead of two. The state has approved the purchase of these two vans. We do have a letter from the state with their approval.

Mr. DiFrancesco made the motion to approve the Purchase Order Packet as amended. Mr. Hartwick seconded the motion. All were in favor. Motion carries.

REPORT FROM BUDGET & FINANCE - Mike Yohe

January 26, 2007 transferred $647,393.72 to the Payables account from the County's Concentration account for checks issued that week.
February 2, 2007 transferred $9,417,574.36 to the Payables account and $1,589,537.68 to the Payroll account from the County's Concentration account for checks issued that week.
Total Term Investments - N/A
Balance today in INVEST account $133,532.68 rate 5.180%
Balance today in Community Banks investment account $24,250,598.30 rate 5.500% (This rate equals today's Community Banks 91-day TBill rate of 5.100% plus 40 basis points)
Balance today in Graystone Bank investment account $10,727,288.63 rate 5.650% (This rate equals last month's average 1-month LIBOR rate of 5.350% plus 30 basis points)
Balance today in Commerce Bank investment account $22,050,948.56 rate 5.460% (This rate equals today's 91-day T-Bill rate of 5.010% plus 45 basis points)
Balance today in Sovereign Bank investment account $117,268.36 rate 5.320% (This rate equals today's 1-month LIBOR rate of 5.320% plus 0 basis points)

No T.R.A.N. Line of Credit required for 2007.

Mr. DiFrancesco: How do you balance the overflow that comes form Graystone?

Mr. Yohe: Normally I would put the excess in the bank that was second highest. In this case, they are fairly close and Commerce keeps swinging.

Mr. Yohe: The investment rfp was due Monday. It is a drastic difference. For instance, Graystone before added 65 basis points, and in this rfp they are subtracting 40 basis points. Commerce was adding 45 points and now is minus 25 points. Community only had an eight point swing. I will talk to them to see what everyone is thinking. If we went with this right now, Community seems to be ahead of the rest of them. Community would be 5.42%, Sovereign 5.14%, Graystone 4.92%, Commerce 4.76%, Citizens 5.05% and PNC 5.1%. If I need to set up a new account, I will need a vote next week. I will let you know.

REPORT FROM CHIEF CLERK/CHIEF OF STAFF - CHAD SAYLOR

Mr. Saylor: I wanted to let you know that we have received notification from DEP on the black fly suppression program. Our rates for 2007 will remain unchanged at $118,455.00. They are claiming an increase in costs and they are doing an analysis and expect costs for 2008 to increase significantly. They are putting us on notice to prepare for that. If we do not wish to participate in 2007 we need to send a letter to them by February 28, 2007. Please give me direction.

Mr. Haste: Please send that to John Orr and ask him to shop around to prepare.

Mr. Hartwick: I do no want to eliminate the program, it is too important.

Mr. Saylor: I have emailed Mr. Orr and Mr. Naguski on other programs as well.

I also would like to introduce intern #2, DJ Sabalusky, who is working mostly with Diane and working in Communications. She goes to Messiah College and is a Communications major and is learning the ropes from our Diane. She is doing a good job so far.

SOLICITOR'S REPORT-BILL TULLY, ESQ., SOLICITOR

Mr. Tully: Nothing to add but would be happy to answer any questions you may have.

MATTERS REQUIRING BOARD ACTION

Training Packet
Approval of FY06/07 per diem rates between Children & Youth Agency and:
1. Common Sense Adoption Services
  1. Level I Foster Care $54.50/day
  2. Level II Foster Care $69.00/day
  3. Level III Foster Care $88.25/day
2. Jewish Family Service of Greater Harrisburg, Inc.
  1. Family Foster Care $55.00/day
3. Reigler & Sheinvoid
  1. Psychological & Bonding Assessment $125.00/hr.
  2. Psychological testing $75.00/test
  3. Psychological testing (intellectual) $125.00/hr
  4. Report Preparation/writing $125.00/hr
  5. Court testimony $125.00/hr. (maximum of 3 hours)
Satisfaction Piece with Yvette S. Porter Kreiser on property located at 5786 Servana Place, Harrisburg, PA 17111
Electronic Equipment Recycling Collection Program Agreement between Dauphin County Solid Waste Management Agency and Amandi Services, Inc. (formerly Envirocycle, Inc.)
Hold Harmless Agreement between Dauphin County Parks and Recreation Department and Harrisburg Area Road Runners, sponsors of Harrisburg Marathon.
Adopt Resolution No. 4-2007 Authorizing Filing of Declaration of Taking for Bridge Replacement Project - Bridge No. 42, Washington Township.
Agreement between Dauphin County and CaremarkPCS Health, L.P. for management Pharmacy Benefit Services Agreement Consumer Card Program.
Gypsy Moth Suppression Agreement No. FPM 07-01/02 between Dauphin County and the Department of Conservation and Natural Resources.
Agreement between Dauphin County and Cathy J. Skinner for Janitorial Services at 1705 North Front Street, Harrisburg, occupied by Magisterial District Judge Joseph S. Solomon. Fee is $137.50 per month.
Purchase of Service Agreements for FY06/07 between Children & Youth Agency and:
1. Riegler, Shienvold, and Associates, Inc.
2. Keystone Community Resources, Inc.
3. Universal Health Services Recovery - Keystone, Inc.
Amendments to FY05/06 Purchase of Service Agreements between Mental Health/Mental Retardation and:
1. Cumberland-Dauphin-Harrisburg Transit Authority t/d/b/a/ Capital Area Transit - MH/MR Transportation Agreement Amendment #1
2. Capital Area Transit - MH/MR Transportation Agreement Amendment #2
Medical Assistance Transportation Agreement between Mental Health/Mental Retardation and Capital Area Transit.
GIS License Agreement between Dauphin County Information Technology and Horse Shoe Trail Club.
Service Contract Renewals between Dauphin County & Kenney Mechanicals: (Facilities Maintenance)
1. 2007 Service Contract for Mechanical HVAC services for Dauphin County Courthouse beginning January 1, 2007 - December 31, 2007 for $44,800.00.
2. 2007 Service Contract for Mechanical HVAC services for Veterans Memorial Building beginning January 1, 2007 - December 31, 2007 for $43,300.00.
3. 2007 Service Contract Mechanical HVAC services for the Bulk Storage Building beginning January 1, 2007 - December 31, 2007 for $7,200.00.
Amendment #1 to Cooperative Grant Agreement between Dauphin County (AAA) and the Pennsylvania Dept of Aging.
Proposed Tax Assessment Appeal Settlement of Hershey Food Corporation, Hershey Community Center, 14 East Chocolate Avenue.
Contribute the County's pro rata share ($1,820.00) for appraisal services and trial costs needed to ascertain the true value of Kohl's Pennsylvania, Inc., Unit No. 7, Paxton Towne Centre, tax parcel #35-043-170.
Consultant Services Contract between Dauphin County and Herbert, Rowland & Grubic, Inc. to complete an Act 167 Stormwater Management Plan for Dauphin County.
Letter of Understanding between Dauphin County Emergency Management and Petroleum Products Corp. for use of warehouse and storage space of HAZMAT equipment.
Appoint Loria K. Smith as Tax Collector for East Hanover Township effective January 23, 2007 until the 1st Monday in January, 2008.. (Shirley Hoon resigned))

Mr. DiFrancesco: Item 19, we are hustling to try to find space for our equipment. You are aware that EMA has a tremendous amount of equipment that has been purchased through Homeland Security dollars and other sources. This will continue to be an issue and we may down the road need to look into building a facility or finding a facility to put all of this equipment in and that would include the District Attorney's Office equipment through the joint equipment through different teams. I do have plans for a model building which I received this week and I will share with you. This is just a discussion.

Mr. Hartwick made the motion to approve Items A through T. Mr. DiFrancesco seconded the motion. All were in favor. Motion carries.

FORMER BUSINESS

Mr. Hartwick: I wanted to discuss the R U Tired series of public meetings in the City of Harrisburg. We are just adjusting the first meeting and will continue to have all three meetings. We have changed the February 22, 2007 date to March 15, 2007.

NEW BUSINESS

(There was none.)

COMMISSIONERS' DISCUSSION & ACTIONS

(There was none.)

CORRESPONDENCE

Mr. Haste: You see the items of correspondence received by the Board lettered A through O that will be handled by the staff appropriately.

Received a letter from PA Dept. of Environmental Protection in reference to a surface mining permit for the Hummelstown Quarry operation located in South Hanover Township, Dauphin County.
Received from the PA Dept. of Corrections the 2006 Cycle Inspection Report for the Dauphin County Prison.
Notification from Dawood Associates, Inc., on behalf of PPL, indicating they intend to submit an application to the Dauphin County Conservation District for an NPDES permit for a PP&L Building expansion in the City of Harrisburg.
Notification from Advanced Communications indicating they have applied to DEP for an approval for a future printing plant located at 1000 N. Cameron St., City of Harrisburg.
Notification from Skelly and Loy Consultants, on behalf of the Borough of Steelton, indicating they intend to submit an application to DEP for a General Permit for a waterside enhancement planting project along the northeast side of the Steelton Canal.
Notification from Derry Township Municipal Authority indicating they intend to submit an application to DEP for an NPDES Permit for renewal of the southwest wastewater treatment facility located in Londonderry Township.
Notification from United Water indicating they submitted an application to DEP for a minor water supply permit to replace a finished water pump, at the Sixth Street Treatment Plant and a permit to replace an existing raw water pump at the UWPA Rockville Pump Station located near the intersection of North Front St. and Tuscarora St., Susquehanna Township.
Notification from Dauphin Engineering Company, on behalf of Martin L. Schoffstall Children's Trust, indicating they intend to submit an application to DEP for the preliminary/final subdivision plan for a single-family residential subdivision, Devonshire Road, Lower Paxton Township.
Notification from Grove Associates Consulting Engineers indicating that the Susquehanna Township School District intends to submit an application to DEP for a NPDES permit for stormwater discharges associated with construction activities to construct an addition to the Sara Lindemuth Elementary School.
Notification from R J Fisher & Associates, Inc., on behalf of the Triple Crown Corporation, indicating they intend to submit an application to DEP for a minor road crossing at the Ivy Ridge Development, Swatara Township.
Notification from CET Engineering Services, on behalf of the Lower Paxton Township Authority, indicating they intend to submit an application to DEP
for a replacement of approximately 5,600 feet of sanitary sewer as part of the Earl Drive interceptor replacement project located in Lower Paxton Township.
Notification from Raudenbush Engineering, Inc., indicating they intend to submit an application to DEP for a sewage planning module component 3- sewage collection and treatment facility-12 additional lots to the Maplewood Development (previously Dennison Estates), Susquehanna Township.
Received a letter from the PA Board of Probation & Parole indicating the first payment of 2006-2007 State Offender Supervision Fund of $123,909.50 has been submitted to the Office of the Comptroller. The first payment is for May 1, 2006 through July 31, 2006.
Notification from Madden Engineering Services, Inc., on behalf of Keystone Services Systems, indicating they intend to submit application to the Dauphin County Conservation District for an NPDES general permit for the development of a 2.04 acre parcel for the construction of a group home located along North Progress Avenue.
Notification from Navarro & Wright Consulting Engineers, Inc. indicating that McNaughton Company intends to submit an application to DEP to renew their NPDES permit for stormwater discharges associated with construction activities for a 47 acre development into 164-lot residential subdivision located in Lower Swatara and Swatara Townships.